File Submission Layout

This file layout has been created for employers who have the ability to export new hire data from their existing payroll or human resources software. If you have any questions, or need further assistance with reporting electronically after reviewing the File Transfer page, please Contact New Jersey Child Support Employer Services Portal.

Regardless of transmission method or media type, the following file submission layout must be used.

NJ Employer File Submission Layout - Create file using FIXED-WIDTH, ASCII, or TEXT FORMAT.

Employee Information

Field	Type	Length	Start Position	End Position	Status	Comments
Employee Social Security Number* (No Dashes)	Numeric	9	1	9	Required	All zeros will be rejected; any SSN starting with '9' will also be rejected
Employee Last Name* (Must be full name)	Char	18	10	27	Required	A – Z, no imbedded blanks or punctuation
Employee First Name* (Must be full name)	Char	12	28	39	Required	A – Z, no imbedded blanks or punctuation
Employee Middle Initial*	Char	1	40	40	Optional	A – Z, no imbedded blanks or punctuation
Employee Address Line 1*	Char	23	41	63	Required	Must be Alphabetic(A–Z), Numeric(0-9), some punctuation also allowed
Employee Address Line 2	Char	23	64	86	Optional	If supplied, same as Address Line 1 above
Employee City*	Char	16	87	102	Required	Must be Alphabetic(A–Z), some punctuation also allowed
Employee State*	Char	2	103	104	Required	Valid state or territory abbreviation. Not required for foreign address.
Employee Zip Code 1*	Numeric	5	105	109	Required	All zeros will be rejected
Employee Zip+4	Numeric	4	110	113	Optional	If unknown, leave blank
Employee Foreign Country Code	Char	2	114	115	Optional	Blank Fill, For foreign addresses only. Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology, FIPS PUB 10-4 (April 1995).
Employee Foreign Zip Code	Char	15	116	130	Optional	Use only when applicable and leave U.S. Zip code blank
Employee Date of Hire*	Numeric	8	131	138	Required	YYYYMMDD (e.g. 20010420). The Date of Hire is defined as the date an employee first performed services for pay.
Employee Date of Birth*	Numeric	8	139	146	Required	YYYYMMDD (e.g. 19700420). If unknown, leave blank.
Employee Gender	Char	1	147	147	Optional	M or F
*Field names in bold denote required fields

Employer Information

Field	Type	Length	Start Position	End Position	Status	Comments
Employer Name*	Char	30	148	177	Required	Must be Alphabetic(A–Z), Numeric(0-9), some punctuation also allowed
Employer Payroll Address Line 1*	Char	23	178	200	Required	Must be Alphabetic(A–Z), Numeric(0-9), some punctuation also allowed
Employer Payroll Address Line 2	Char	23	201	223	Optional	If supplied, same as Address Line 1 above
Employer Payroll City*	Char	16	224	239	Required	Must be Alphabetic(A–Z), some punctuation also allowed
Employer Payroll State*	Char	2	240	241	Required	Valid state or territory abbreviation. Not required for foreign address.
Employer Payroll Zip Code 1*	Numeric	5	242	246	Required	All zeros will be rejected
Employer Payroll Zip +4	Numeric	4	247	250	Optional	If unknown, leave blank
Employer Foreign Country Code	Char	2	251	252	Optional	Blank Fill, For foreign addresses only. Refer to U.S. Department of Commerce FIPS code manual, National Institute of Standards and Technology, FIPS PUB 10-4 (April 1995).
Employer Foreign Zip Code	Numeric	15	253	267	Optional	Use only when applicable and leave U.S. Zip code blank
Employer FEIN (No Dashes)*	Numeric	9	268	276	Required	0 - 9, all zeros will be rejected
Filler	Char	44	277	320	Optional	Fill with spaces, reserved for future use
*Field names in bold denote required fields