Multistate Reporting

If you are an employer with employees in more than one state, you are a multistate employer. There are two options for Multistate employers to report their new hires:

Option #1

Report newly hired employees to the state in which they are working. You must follow the specific new hire regulations of each state to which you will report.

Option #2

Select one state where you have employees working and electronically report all new hires to that state. Get more information on electronic reporting.

When you select Option 2, you are only required to follow the new hire regulations of the state you have chosen to receive your new hire reports. Selecting this method can save time and money for employers by consolidating their new hire reports and electronically submitting them to a single state.

Note: You may only report new hires using either Option 1 OR Option 2.

If you choose Option 2 for reporting your new hires, you are required to notify the U.S. Department of Health and Human Services as to which state you have designated to receive all of your new hire information. This is called "Multistate employer registration" and you can notify the Department in one of the following three ways:

1. You can register as a "Multistate employer" using the Department's Web site: Office of Child Support Services Multistate Reporting Form
2. You may notify the Department of Health and Human Services using an optional form that can be downloaded from the OCSS Web site at:
   www.acf.hhs.gov/css/resource/multistate-employer-registration-form-instructions
   You can also call (410) 277-9470 to request a copy of the form. Once completed, the form can be faxed or mailed to the OCSS:
   

   Department of Health and Human Services
   Administration for Children and Families
   Office of Child Support Services
   Multistate Employer Notification
   P.O. Box 509
   Randallstown, MD 21133
   Fax: (410) 277-9325

3. You may mail or fax a notification to the address listed above using your own letterhead or form, including all of the following information:
   • Employer legal name;
   • Employer Federal Employer Identification Number (FEIN) - If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires;
   • Employer address;
   • Employer phone number;
   • Employer contact name;
   • Employer contact phone number;
   • State to which employer will be reporting; and
   • A list of all states in which you currently have employees.

Remember, Multistate employers must electronically report the following information for each new hire:

• Employee Information: You need to report the employee's name, address, and social security number. If you are reporting as a Multistate employer, you must also report the employee's state of hire.
• Employer Information: You must report the employer's name, address, Federal Employer Identification Number (FEIN), and indicate if you are reporting as a Multistate employer. If you have more than one FEIN, please be sure to use the same FEIN you use to report your quarterly wage information when reporting new hires.

Multistate new hire reports must be submitted electronically via our Web site, or as a file that adheres to our file submission layout specifications. View more information on electronic reporting.

If you have any further questions regarding Multistate reporting, please contact us.